Health and Safety Management System | Pro Support Package
Choose the Health and Safety Management System package to take your H&S performance to the next level.
Our exclusive online offer includes 12-months of professional Advisory Support from Chartered Health and Safety professionals.
What's included in the H&S Management System?
With 6 Months of Advisory Support, our H&S Management package includes Pro-forma and/or Examples for:
H&S Policy, Organisational Structure & Responsibilities, Health and Safety Statement/Arrangements, Training Matrix, Risk Assessment, Method Statement, Sub-Contactor Assessment, Construction Phase Plan, COSHH Assessment, H&S Audits, H&S Review, Accident & Incident Reporting and 70+ Toolbox Talks.
Health and Safety Management Systems | Learn More
Health and Safety Management Systems have long been adopted as a means of reducing organisational risk, fostering a culture of safety and improving productivity.
Managing health and safety can be a serious time burden and an administrative malaise. For our Client’s, we advise that they kept it as simple as possible.
You don’t need to go to the extent of putting an all singing, all dancing management standard (with considerable ongoing costs) to get the benefits of robust and reliable system.
In a workplace climate that values employee health, a proactive approach is needed to maintain health and safety performance.
Failure to take responsibility for occupational health and safety within your organization could lead to serious consequences, not only do you risk large financial penalties, but you risk the safety/health of your workers. Setting the right framework for growth is key, allowing a business to grow without exposing it to unnecessary risk. A good H&S management system can help you do that.
What is a Health and Safety Management System?
A formal Health and Safety management system or framework is a set of processes and procedures that help you manage health and safety risk in your business; it’s your decision whether to use one or not. Depending on the sector you are operating in e.g. construction, it may be a mandatory minimum requirement for tender purposes.
Although the language and methodology vary, the key actions can usually be traced back to the Plan, Do, Check, Act framework, referenced in the HSE’s HSG65 management document.
Health and Safety Documentation
Health and safety documents should be functional and concise, with the emphasis on their effectiveness rather than sheer volume of paperwork.
Focusing too much on the formal documentation of a health and safety management system will distract you from addressing the human elements of its implementation – the focus becomes the process of the system itself rather than actually controlling risks.
Health and Safety Management Systems Framework
There is no right or wrong way to create a management system framework. However, there are various standards that has been developing that act as a useful yardstick for your own system.
Regardless of the type of system you adopt, there are certain elements and/or information that all systems typically possess.
- Identification of legal and other requirements e.g. Legal Register
- A clear structure for authority and responsibility i.e. Organisational Structure
- Measurable objectives for improvement e.g. Health and Safety Policy
- A structured approach to managing risk e.g. Risk Assessment
- A planned and documented approach to health and safety e.g. Health and Safety Statement
- The monitoring of health and safety issues and auditing of performance e.g. Audits
Key elements of a Health and Safety Management system
Across different business-types and sectors, effective health and safety management systems apply a risk-based approach which considers the specific hazards and risks that exist from the business operations.
For a system to be successful, strong leadership and management is needed. This includes building an informed, trained and competent workforce that can operate within a culture of honesty and transparency.
A truly effective health & safety management system establishes and maintains a culture of safety that permeates the entire organization.
The attitude and behaviours of management and workers must exhibit a strong commitment to a safer work environment, whilst taking into consideration the other factors that are important to the business e.g. quality, efficiency.
Benefits of a Health and Safety Management System
There are numerous benefits of having a management system and following good practices in the workplace.
UK law says that every business must have a policy for managing health and safety.
Putting a formal system in place makes it easier for you to set expectations for your employees. Positive outcomes result from employer’s taking ownership of their duty of care for their employees and anyone else who may be on their premises. These include;
Benefit 1 | Protecting your staff
Following health and safety guidelines is primarily to protect employers and their staff from injury, illness or coming into any other form of harm in the workplace.
One of the main benefits of following health and safety practices is to prevent common workplaces injuries & illness such as back pain, falling from height, asthma, injuries from slips and trips and asbestos-related illness.
Benefit 2 | Reducing absences
Following health and safety guidelines and maintaining a safe work place will reduce the risk of work-related illnesses and injuries, and therefore reduce staff absences. Employers therefore also save money on the direct costs of absences, such as paying salaries.
Benefit 3 | Improving productivity
If your colleagues and employees are able to work in a safe environment, this will improve morale and overall productivity. It is difficult to argue that happy and motivated staff won’t be more productive than those who feel like their well-being is low priority.
Benefit 4 | Saving money
By maintaining health and safety practices in the workplaces, and therefore reducing absences and improving productivity, you will be saving money by retaining staff.
Money spent on absences and recruitment processes will decrease, and the business’ profits will increase.
Benefit 5 | Protecting the business
The other major reason to pay good attention to your health and safety obligations is that the regulator, the Health and Safety Executive, and the courts have immense power to punish individuals and companies who are not taking their obligations seriously.
Now you are aware of the benefits of a strong health and safety management system, let’s take a brief look at what might be included in it…
What might a Health and Safety Management system include?
Not all Health and Safety Management Systems are the same, and nor should they be. These aren’t all of the areas that we include in our management system, but some of the key element’s that may be included;
H&S Policy and Key Objectives
The law in the UK says that every business must have a policy for managing health and safety.
A health and safety policy sets out your general approach to health and safety.
It explains how you, as an employer, will manage health and safety in your business. It should clearly say who does what, when and how.
If you have five or more employees, you must write your policy down. If you have fewer than five employees you do not have to write anything down, but it is useful to do so.
The H&S policy forms the top level of your H&S management system and within it, you’ll want to set some high level, specific objectives & targets for the business.
Organisational Structure + Roles and Responsibilities
Within your system, you will want to outline the responsibilities for health and safety across your business. In other words, the areas of responsibility, tasks etc. and who is delegated within your organization.
Take a look at the members of staff who are already helping you to execute health and safety measures and who’s got responsibility for implementing certain activities. That could be anyone, from workers on the shop floor, to health and safety professionals, project managers, engineers etc.
These responsibilities should be delegated throughout the organisation, from top to bottom. Even your Company Directors can/should be involved where applicable, depending on how you decide to delineate responsibility.
Just make sure that it’s clearly outlined and gives a good overview of where responsibilities lie.
A H&S Statement document usually refers to a summary of the typical arrangements that you have in place to mange significant risks in your business. You will want to give details on the specific, practical measures that you have in place.
This information should be easily extracted from existing documentation such as risk assessments and method statements.
The purpose of the document is to act as an easy reference for any employees, clients or other stakeholders to understand what the company does to actively manage an reduce health and safety risk.
The health and safety arrangements are often asked for during an audit for popular health and safety standards such as ContructionLine/CHAS/Safe-T-Cert.
Training and Competence
The Management of H&S Regulations require employer’s to provide workers with information and training on occupational health and safety.
As part of your health and safety management system, you will want to set the training/competence requirements for different roles within your organisation.
Once they have been established, it’s important to keep up-to-date records of all the appropriate qualifications and training completed by each employee.
This can include anything from University degrees to internal on-the-job training.
Risk Assessments & Method Statements
A health and safety risk assessment is simply a careful examination of what could cause harm to people.
By identifying the hazards that exist, you can determine whether the risks are adequately controlled.
This process allows a business to prioritise the actions needed to reduce the frequency of work-related injuries and ill-health.
By assessing the risks to your business, you can make informed decisions on what you need to keep your operations running smoothly. But also, to do it in a way that prevents harm to people, the environment and of course, your business!
A method statement is a management document that outlines how a job will be carried out.
The method statement should describe, in logical steps, the specific actions that need to be taken to complete the task safely.
It is usually created by the person or group of people that are managing and/or conducting the work.
Whilst risk assessments and method statements (RAMS) are often referred to in tandem, method statements may be used as standalone documents.
They are similar to Work Instructions (WI), Safe Working Procedures (SWP) and Safe Systems of Work (SSoW) – depending on your environment, these types of documents may also need to be developed.
Accident and Incident Management
An essential part of managing your H&S arrangements from an employee, client, insurance and regulatory perspective is monitoring and reviews adverse events.
Accident and incident recording and investigation forms an essential part of this process.
There are hazards in all workplaces; risk control measures are put in place to reduce the risk of accidents and cases of ill health to an acceptable level.
If an adverse event occurs, it may indicate that existing risk control measures are inadequate. At the very least, it’s an ideal time to re-assess the current state of controls.
These are just some of the areas that you may want to cover within your Health and Safety Management system. To find out more about our Support Product, just drop us a message in the Chat Box, or using the Contact Form below.
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