The law says that every business must have a policy for managing health and safety.
A health and safety policy sets out your general approach to health and safety. It explains how you, as an employer, will manage health and safety in your business. It should clearly say who does what, when and how.
If you have five or more employees, you must write your policy down. If you have fewer than five employees you do not have to write anything down, but it is useful to do so.
You must share the policy, and any changes to it, with your employees.
Your policy should cover three areas.
Part 1: Statement of intent
State your general policy on health and safety at work, including your commitment to managing health and safety and your aims. As the employer or most senior person in the company, you should sign it and review it regularly.
Part 2: Responsibilities for health and safety
List the names, positions and roles of the people in your business who have specific responsibility for health and safety.
Part 3: Arrangements for health and safety
Give details of the practical arrangements you have in place, showing how you will achieve your health and safety policy aims. This could include, for example, doing a risk assessment, training employees and using safety signs or equipment.
The legal requirement to write a policy is included in the Health and Safety at Work etc Act. The Management of Health and Safety at Work Regulations explain the steps you must take to manage health and safety.
To help you, here is an example from the Health and Safety Executive that you can download, with a blank template to use too.
If you are not confident or don’t have time to do this for your business, don’t hesitate to reach out to us for some further help.
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